Timers & Time Tracking Widget

What is a Timer?

A Timer is a tool for recording elapsed time, which you can later transform into Invoice line items representing billable hours.

You can use Timers to log time against specific Tasks or Projects, track hours spent with a Client, or maintain a standalone Timer with no associations. Timers can operate in automatic mode (functioning like a stopwatch with start/stop controls) or accept manual time entries. Once paused or completed, Timers can be added to new or existing Invoices and Accumulating Generators.

What is the Time Tracking Widget?

The Time Tracking Widget is a floating mini-application accessible from anywhere in Unificus. Look for it in the bottom right corner of your screen.

This widget displays your active Timer with live counting. You can manage all your Timers from this widget using the same actions available on the main Timers page—creating, editing, and adding to Invoices. If the widget blocks content on your screen, simply click and drag it vertically to reposition it.

How do I create a Timer?

Via the Timers Page

To access the main Timer list, navigate to Projects > Projects, then select Timers from the top navigation bar.

Click the +Add Timer button to open the Timer creation form.

Fill in the Timer details:

Timer Type: Select Counting to start the Timer immediately upon creation—it will keep running until you pause or complete it. Choose Manual to specify the date, hours, and minutes; manual Timers are created in a paused state.

Title: Enter a name for the Timer. This will appear when you add the Timer to an Invoice.

Hourly Rate: Set the rate you want to charge per hour. This determines the total amount once the Timer finishes.

Notes: Add any description or details. This text will carry over as the Invoice Description when you convert the Timer.

By default, Timers are unassigned (not linked to a Client, Project, or Task). To change this, click the Assign Timer button and select your desired resource from the dropdown menu. You can assign or unassign a Timer at any time while editing—just use the Unassign Timer button if you change your mind.

Via the Time Tracking Widget

You can create a Counting Timer from anywhere in Unificus using the Time Tracking Widget. Click the Add New Timer icon in the bottom right corner. If a Timer is already running, you’ll be prompted to pause it first.

Enter the Timer name and desired Hourly Rate. Use Tab to move between fields.

Click the play icon to start the Timer. Watch it count up in real-time. Click the expand/collapse icon to toggle the widget view.

How do I manage an existing Timer?

From the Timers List

In your Timers list, click the Options menu for the Timer you want to manage. Available actions depend on the Timer’s current status, which you can check in the Status column.

View: Opens a modal showing the Timer details. Active Timers display live counting.

Pause: Stops a Counting Timer, allowing you to add it to an Invoice.

Edit: Modify Timer settings and add or update notes.

Resume: Restarts a paused Timer.

Invoice: Add a paused Timer to a new or existing Invoice or Accumulating Generator. Learn more about adding Timers to Invoices.

Delete: Remove the Timer from Unificus (not available for Timers marked as “Billed”).

Note: All manual Timers are created in paused status.

From the Time Tracking Widget

Click the menu icon in the expanded Time Tracking Widget to edit the Timer Title, Hourly Rate, and Notes. You can also assign the Timer here.

To assign the Timer, click Assign Timer and choose from Client, Project, or Task:

• Client: Select the Client radio button, use the dropdown to find the Client Name, then click Save.
• Project: Select the Project radio button, find the Project in the dropdown, then click Save.
• Task: Select the Task radio button. Two dropdowns appear—first select the Project, then choose the Task from the available options and click Save.

How do I edit a Timer?

To adjust the recorded time, click directly on the time field and modify the numbers. Press Enter or click away to confirm the change. The Timer automatically pauses during editing and remains paused until you resume it.

To switch to a different Timer, expand the Time Tracking Widget and select the desired Timer from the menu.

How do I add a Timer to an Invoice?

From the Timers List

Ensure your Timer is in Paused status (Counting Timers cannot be converted). Click the Options menu and select Invoice.

Choose whether to add the Timer to a new or existing Invoice or Accumulating Generator.

If adding to an existing Invoice or Accumulating Generator, a second dropdown appears with filtered options based on your Timer’s assignment (or lack thereof). You’ll see the current Timer Note displayed, giving you a chance to edit it before converting.

Once added, the Timer name becomes the Invoice Item Name, the Notes become the Invoice Item Description, the Quantity field shows the hours worked, and the Rate field displays your hourly charge.

Learn more about Invoices.

From the Time Tracking Widget

Ensure the Timer is in Paused status by clicking the pause icon.

Once paused, click the invoice icon to add the Timer to a new or existing Invoice, or a new or existing Accumulating Generator.

If adding to an existing entry, a dropdown appears with options filtered by your Timer’s assignment. Review and edit the Notes as needed before converting.

How do I manage Timer visibility?

You can control which Roles and individual Staff Members can access Timers and the Timer Widget.

Role-Based Access via Custom Menus

Navigate to Flyout Menu > Custom Menus. Learn more about Custom Menus.

Click the expand icon next to Projects to view its sub-items.

Click the expand icon next to Timers.

Select which Roles will have access to Timers.

Timer Widget Settings via Company Settings

Navigate to Flyout Menu > Company Settings. Learn more about Organization Settings.

In the Timer Widget Settings section, you can disable the Timer Widget entirely or choose who sees it.

Choose by Role: Select which Role(s) can view the Timer Widget. You can also select Select All to include all Staff Roles except Office Manager.

Choose Staff Member: Specify individual Staff Members who can see and use the Timer Widget.

Important: Company Settings for the Timer Widget take priority. If you disable Timer visibility for a Role in Custom Menus but enable that Role (or a specific Staff Member) in Timer Widget settings, the user will still have access.